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Use your Staff Portal password. Your name is taken from your sign in, so reports and changes are recorded under you.
Report tracker
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Funding reauthorization requests
Each client's direct funding reauthorization request with its due date. Anything overdue or due within 30 days shows first. Management can change a date or mark a report completed.
Write a report
Results by goal area
Review and edit
Send for signature
All reports
Every finished IHSP: reports uploaded from outside the portal and reports written and submitted here. Tap View to read a report on this page, or Download to save it.
Upload a finished report
Use this for IHSP reports that were finished outside the portal. Uploading one marks that report as updated on the Due list. Word, PDF and photos work. The file must be under 4 MB.
Finished reports for this client
Upload old records
Add old DPNs that were never entered in the portal, and old IHSP reports. The AI uses them when it drafts a new report. Word, PDF, text files and photos work. Each file must be under 4 MB.
Records for this client
Authorizations
Upload each regional center authorization. The portal reads the dates, approved hours and rate, and you check them before saving. This feeds the Revenue screen in the Staff Portal. Only you can see this.
Saved authorizations
Signature requests
Reports sent for signing show here. Tap Refresh to see who has signed.
Partner worksites (from the PIP packet)
Everything on file for each partner worksite. Anyone can correct a worksite or fill in a missing manager, phone or email, then press Save. The funding report editor can fill its worksite from this list.
Paid Internship Program (PIP) Enrollment Center
This workspace guides authorized staff through referral preparation, required documentation, signatures and enrollment tracking. Start with the six enrollment steps, gather the documents, complete the referral packet, then follow each packet through signing and submission.
Who does what
- Referral Packet and signatures (through DocuSign)
- Certificate of Completion for the Sexual Harassment Prevention Training
- PIP Program Packet, signed by the participant or conservator and sent to GT only
- PIP Agreement, sent by GT through DocuSign to the participant and the worksite contact
- Conservatorship document (GC-350), if applicable
- Prepare the referral packet here and check each entry
- Confirm the worksite supervisor email, pay rate and start date
- Management reviews the signed packet and submits it to GT Independence
- Approved Budget Worksheet
- POS Authorization for PIP funds and FMS fees
- Sends both to GT Independence
- Receives the referral packet at CaliforniaReferrals@gtindependence.com
- Processes and checks all enrollment paperwork
- Sends the Welcome Notification
Conservatorship: when are conservator signatures and the GC-350 needed?
- The conservator must sign all forms and documents.
- The Conservatorship Document (GC-350 form) must also be submitted.
- In this portal, tick the conservatorship box and enter the conservator's name and email. DocuSign then goes to the conservator.
- The participant signs their own forms.
- The GC-350 form is only needed if it applies.
- Not sure? Ask management before sending: management@network1.org
What to include on the PIP referral packet. Dated October 1, 2024.
Verify before relying on it: it may be out of dateFMS and GT Independence worksheet, revised 11/12/25.
Questions and answers from the California Civil Rights Department. The copy on file is dated November 2022.
Verify before relying on it: deadlines may have changedTake the free state training online at www.calcivilrights.ca.gov/shpt. Save or print the certificate when you finish, because the state does not keep a copy. The certificate goes in with the enrollment paperwork.
- Wage rate. The GT instructions list $17.27 an hour as of July 1, 2024. That is a historical figure, not a current requirement. Confirm the current minimum wage for the worksite city before entering a rate.
- Partner worksite pay rates. The rates filled in from the website partner list ($19.78 and $20.00 an hour) were not checked against current minimum wage. Confirm each one.
- Training FAQ. The FAQ is dated November 2022. Check the state training page above for current deadlines and requirements.
- Instructions. The GT instructions are dated October 1, 2024. Ask management if GT has issued a newer version.
Referral packet reminders from the GT instructions
- Participant Information Form. Include the conservator details if applicable, and the phone number and email of the Westside Regional Center service coordinator.
- Worksite supervisor email. Very important. GT sends the PIP Agreement through DocuSign to the worksite for completion. Include the supervisor's first and last name.
- Rate of pay. Set it to at least the California minimum wage for the worksite city, which can be higher than the state rate. Check the current rate (see the verification note above).
- Start date. It must match the Authorization start date. Estimate two to three weeks out at the earliest, so there is time for enrollment.
- Authorization to Obtain/Disclose form. List the Regional Center and Network 1 staff who may share information for PIP enrollment. The conservator signs for a conserved participant.
- Employment application. The conservator signs if the participant is conserved. Check with management if you are unsure.
- Criminal record and driving record consent form. Check at least one box under "I will not be providing transportation because of the following." The conservator or the participant signs.
- Sexual harassment prevention training. Submit the certificate of completion with the enrollment paperwork.
Fill in the packet here. It is printed onto the GT Independence PIP referral forms, then sent to the participant (or conservator) in DocuSign. Management gets a copy of the signed packet. The client adds only the signature, date and two checkboxes in DocuSign.
Packet tracking
Each status is recorded only when it really happens. Signed comes from DocuSign itself. Reviewed and Submitted are marked by management.
After a packet is signed and reviewed, management sends it on to GT Independence (californiareferrals@gtindependence.com).
- The portal keeps only a status record: the participant's name, who did each step, and when. It never keeps the Social Security number, date of birth, license number or any form answers.
- Nothing typed into the form goes into browser storage or cookies. Leaving or refreshing the page clears it.
- The filled PDF is made on your device and released from memory after 10 minutes. It goes to DocuSign over a secure connection.
- Only signed-in Documentation Center users can see this section, download the documents or view packet status. Only management can mark a packet reviewed or submitted.